Now that SharePoint 2016 has rolled out, let's discuss its impact on records management. As with any long-awaited release, there were rumors and speculation around what features would or wouldn't be included. How will these features and changes affect the overall information governance of your records? We all know SharePoint records management is a priority for all organizations. We have compiled a list of the new or updated features and what effect it will have on records management.
Hot off the keyboard
1. We already have a File Plan and our policies and disposition are well defined. Why do we need Information Governance?
The majority of organizations have at least attempted to create an information governance program. Some have been successful and some not so much. Over the past few months, I’ve spoken with both types of organizations. In most cases, the successful ones all had the same common denominator: All of them had a leader, a clearly defined goal and made sure the program aligned with the business need.
We often talk about how information governance can improve compliance, mitigate legal risk and protect in the case of a data breach. What isn't discussed as much as it should be is how information governance can truly help an organization create new revenue.
A report from the Association for Information and Image Management (AIIM) shows that 51% of organizations have had data governance incidents in the past 12 months, including 16% undergoing a full data breach. Overall, 45% of business executives state that a lack of a solid information governance program leaves their company open to litigation and data governance risks.
Here is a list of common mistakes when implementing a Records Management solution. This list assumes that you have taken care of the necessary requirements such as having a File Plan and a Retention Schedule.
One of the more interesting announcements to come out of the Microsoft Ignite conference is the fact that Microsoft is introducing artificial intelligence to help improve security and compliance in Office 365.