Of course a File Plan and a Taxonomy are not the same thing, but I bet that title got your attention! Although, I would bet that many folks from the Document Imaging industry do not really understand what a File Plan is, because most of the time Records Management is outside the bounds of what they are implementing.
We're not here to tell you to leave all of your information on (file shares in) shared drives, however we have learned after working with many customers needing Records and Information Management solutions that sometimes it’s just better to leave your files in place. At least for a while. Placing record retention policies on files (on your shared drives) is very feasible if you stay within reasonable bounds.
All organizations have ROT – (Redundant, Obsolete and Trivial) data. Unstructured information scattered throughout the enterprise that has no value. Some examples include but not limited to: clogged shared drives and SharePoint sites, unnecessary duplicate copies of emails, music files, video files, terminated employee documents, etc. Although intelligent search tools are improving, this redundant, obsolete and trivial data is still next to impossible to find when you need it, which can contribute to increased e-discovery costs and compliance concerns.