SharePoint is not an IT resource, it is a business resource. Despite that, many organizations see the technical requirements of deployment and relegate full-time management and information governance within their SharePoint environment entirely to IT.
According to a 2016 AIIM report, only 6% of businesses report a successful SharePoint deployment. Content management and collaboration are critical to a business’s ability to operate efficiently, so why then is success so elusive?
We talked before about the carrot frequently being more effective than the stick when it comes to improving information management practices on SharePoint, but what if that’s not the case? When this happens, it’s very helpful to have an executive sponsor on hand to remind the organization of the critical value of improving how enterprise content is managed.
No matter the platform, an enterprise content and records management strategy requires change management and training. The cost upfront is minuscule compared to the cost of a failed program.
Tags: digital workplace
For many large organizations seeking to update and improve their content management strategy, Microsoft SharePoint provides an opportunity to “start fresh.” However, while SharePoint may overcome some of the limitations of legacy platforms, it is not a magic bullet. Without a fresh focus on information architecture and governance, old – and familiar – ways of doing things can easily carry over to the new environment. If that happens, you will simply replicate the same old issues that you experienced with file shares and legacy systems.
SharePoint offers many advantages over shared drives and legacy platforms, with its content management capabilities and facilities for collaboration combined with its flexibility, low cost, and ubiquity.